PRODUCT SHEET

EPM manages the complete electronic processing of the expenditure cycle, from the identification of needs to the generation of suppliers' purchase orders, the receipt of goods or services as well as the integration of invoices in the accounting and payment management, and the inventory of goods using a bar code system.

Red wire : EPM modules

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The implementation of Expenditure Performance Management always relies on budgets and workflows, and includes all or some of the following:

 

 

 

 

 

 

 

 

Essential components

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• Budget : visibility of the budget and maximum traceability: management in total confidence and in total respect of procedures
  
• Workflows : automated approval circuits : transparency and rapidity
  

 

 

 

 

BENEFITS SHEET

Strategic costs control with Expenditure Performance Management
Budgetary control	Reporting
Better management of Purchases/Expenditure	Audit / Compliance
Cost reduction	Quick and easy start
Empowerment of employees	Decentralized management

 

Budgetary control

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From its initial request, the budgetary impact of an expenditure is taken into account. An initial control of your budget is done before any order, avoiding excess and bad surprises during the accounting period. This automatic control is repeated at each stage of the process and provides confidence, comfort, visibility and traceability at any time and for any user.

At each stage, a simple, clear and detailed situation is available

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Better management of Purchases / Expenditure

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Purchases are done according to budgets, whose status is always visible to everyone. The priorities are therefore easily established. Processes are better managed, deadlines are met, unnecessary operations are avoided and opportunities immediately detected.

The authorities are respected and expenditure or excessive orders are identified. Buyers have an overview of requests. The aggregation engine helps them negotiate the best conditions.

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Costs reduction

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EPM helps you improve the performance of your expenses significantly. ROI is achieved quickly by : Direct reduction of requests for expenditure. Thanks to empowerment and transparency, you will quickly notice a surprising decline in demand, and hence important savings.

The reduction of expenditure. Better control of requirements, volumes, and data.

The reduction of the cost of expenditure processing. The removal of paper thanks to dematerialisation (workflow, scanning...), processing of encodings and errors,  and access to information, all provide a considerable saving of time at the administrative level.

The optimization of expenditure. Knowing all the requirements enables you to, manage the real priorities, within the budget you have set. The visibility of expenses over several years helps you optimize your cash flow.

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Empowerment of employees

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Users are more aware of their responsibility on the budget as the financial impact is visible to all. They have autonomous access to the monitoring of their request.

Corporate cohesion and involvement of employees are strengthened. Experience shows that this leads to self-censorship of  expenditure which alone justifies the project.

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Reporting

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Clear reporting, understandable by the user to whom they are intended to; give at all times a visibility of running processes (Business Activity Monitoring), and a multi-axis financial monitoring (organization, project, nature etc..) adapted to the function of the user.

The financial impact of expenses which have been requested but not yet accepted, expenses which have been accepted but not yet paid and those which have been carried out, is presented in your reports, giving you up to a year ahead compared to your reports which are traditionally  provided by your accounting department.

Global statistics enable you to improve processes, identify inefficiencies, optimize your cash flow or increase your ability to negotiate.

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Audit - Compliance

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Security that all processes have been respected in a transparent manner. Regulations (Sarbanes-Oxley etc.) are met. All events are identified, recorded and auditable.

Total ongoing expenditure, including orders or contracts are well known.

All documents are dematerialized and accessible through a browser. From from the file of a fixed asset, you can identify the invoice, view the order, the minutes of reception, and you may also consult the contract, price offers or simply check approvals or justifications of the requesting person.

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Quick and easy start

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Highly customizable, our softwares are the result of a close collaboration between you and our consultants. Our systems are tailored to your needs, your processes and to end users.

The objective of Expenditure Performance Management is the automation of procedures in place and not their replacement. The screens are configurable and tailored according to the profile of the user. Their favourites, their lists of tasks, their alerts facilitate their work. As a result users immediately recognize the advantage of a faster and a fluid processing, and of the access to monitoring, without being destabilized.

 

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Decentralized management

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Processes and documents are dematerialized. This type of management is a huge asset for organizations with multiple sites or for employees in the field.

Local managers have the necessary information to make the right decisions. They know their budget; they can see the executives' contracts, check the documents. This autonomy is accompanied by full transparency for the headquarters.

The centralized functions are directly involved in the process. They have an aggregated view of all the needs. No more lost documents, double encodings, faxes and other emails between sites. No more requests for information regarding the status of such request or invoice.

 

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USERS SHEET

EPM : what advantages for your function within your organization?